Always file the most current material on top of the appropriate section.
Left Side of Folder
Right Side of Folder
Topmost item(s) are:
ADH tracking sheet
MAPPER entry screen printout
AVAYA printout
Topmost item(s) are:
Decision cover letter
Form H4857, Notice of Decision, Administrative Disqualification Hearing
ADH decision
Use tabs to separate the remaining items:
Correspondence: (most recent on top)
Administrative Review: (for use as needed)
Examples include, but are not limited to:
Email requesting the ADH
ADH case summary
Form H4851-C, Notice of Administrative Disqualification Hearing
Form H4856, Request for Another Appointment for Administrative Disqualification Hearing
USPS certified mail receipt
USPS domestic return receipt
Respondent’s statement of representation
Note: If any of these documents become exhibits, label and file under Exhibits Admitted instead.
Respondent’s administrative review request and any accompanying documents
Reopen: (for use as needed)
Respondent’s reopen request and any accompanying documents
Exhibits Not Admitted:
Exhibits Admitted:
Items determined irrelevant or otherwise inadmissible by the hearings officer
Items provided to the hearings officer, but not offered by participants
Duplicates of exhibits already admitted
File exhibits in ascending order.
When items are offered independently, label them as the next logical exhibit number or letter. Example: Exhibits A through E are offered. Then an Office of Inspector General (OIG) representative offers five additional pages which are not included in A through E and are not labeled. These pages should be numbered one to five and labeled as exhibit F.