Revision 25-3; Effective Oct. 29, 2025

Grantees must engage in promotion and outreach activities in each of the counties designated as a service area during the grant term.

FPP grantees are required to develop an annual plan for promotion and outreach within 45 calendar days from the start of each fiscal year. Grantees are expected to follow the plan and make the plan available for monitoring purposes. This plan must outline the grantee’s goals to:

• inform the public of the program’s purpose and available services;
• enhance community understanding of its objectives;
• disseminate basic family planning and women’s health care knowledge;
• enlist community support; and
• recruit potential clients for FPP.

The plan must be based on an assessment of the needs of the geographic community and contain an evaluation strategy. Grantees must consider a variety of program promotion and client in-reach and outreach strategies per:

• organizational capacity;
• availability of existing resources and materials; and
• the needs of the local community.

Revision 25-3; Effective Oct. 29, 2025

To gauge the efficacy of program promotion and client in-reach and outreach activities, grantees must complete the biannual survey of promotion and outreach activities. This survey is delivered twice a year and is due within 30 days of receipt.

Submit questions about the surveys to famplan@hhs.texas.gov.

Guidance for Promotion and Outreach Plans

The plan should include how the priority population was determined, a recruitment work plan and in-reach and outreach methods.

Grantees should have many materials and resources to promote community awareness. Grantees must develop and maintain relationships with local partners and collaborators who can help recruit in the priority populations. 

Grantees must include in their outreach plan a description of how they plan to implement strategies to enroll clients in FPP and how to raise community awareness of FPP services. The outreach plan must describe how the grantee plans to:

• identify priority populations in the community;
• identify the populations at highest risk for unintended pregnancies and STIs;
• provide health education and social support;
• help reduce participant barriers to accessing clinical services;
• establish relationships with internal and external partners to reach eligible clients in the priority populations;
• establish relationships with clinic sites that offer other HHSC programs, such as the Breast and Cervical Cancer Services (BCCS) Program, the Primary Health Care Program and Healthy Texas Women to increase cross-program referrals, coordination and service provision;
• link and connect participants to partner clinics for Family Planning Program services;
• educate partners, including subgrantees, other health care providers, community organizations and coalitions about Medicaid for the Breast and Cervical Cancer (MBCC) program and how to refer a non-BCCS diagnosed client for MBCC screening appropriately;
• educate clients diagnosed with breast or cervical cancer about MBCC eligibility requirements and how to apply for services;
• provide information to each eligible client in their primary language; and
• provide access to information that is linguistically appropriate and available to the visually and hearing impaired.

Revision 25-3; Effective Oct. 29, 2025

Grantees must complete a Clinic Location Survey each fiscal year. The survey must be completed within 10 days from the date HHSC requests the information.

This survey provides HHSC with current clinic location information. Responses are used to update the Healthy Texas Women Find a Doctor search function.

Grantees also must notify HHSC of any changes made to their clinic information within 30 days of the change. To update this information, email famplan@hhs.texas.gov to request link to the Clinic Information Survey.

It may take up to 30 days to see changes reflected on Healthy Texas Women website.