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Revision 25-3; Effective Oct. 29, 2025
To gauge the efficacy of program promotion and client in-reach and outreach activities, grantees must complete the biannual survey of promotion and outreach activities. This survey is delivered twice a year and is due within 30 days of receipt.
| Survey Sent | Reporting Period | Survey Due Date |
|---|---|---|
| Mid-month February | Sept. 1 – Feb. 28 (Q1 & Q2) | Mid-month March |
| Mid-month August | March 1 – Aug. 31 (Q3 & Q4) | Mid-month September |
Submit questions about the surveys to famplan@hhs.texas.gov.
Guidance for Promotion and Outreach Plans
The plan should include how the priority population was determined, a recruitment work plan and in-reach and outreach methods.
Grantees should have many materials and resources to promote community awareness. Grantees must develop and maintain relationships with local partners and collaborators who can help recruit in the priority populations.
Grantees must include in their outreach plan a description of how they plan to implement strategies to enroll clients in FPP and how to raise community awareness of FPP services. The outreach plan must describe how the grantee plans to:
- identify priority populations in the community;
- identify the populations at highest risk for unintended pregnancies and STIs;
- provide health education and social support;
- help reduce participant barriers to accessing clinical services;
- establish relationships with internal and external partners to reach eligible clients in the priority populations;
- establish relationships with clinic sites that offer other HHSC programs, such as the Breast and Cervical Cancer Services (BCCS) Program, the Primary Health Care Program and Healthy Texas Women to increase cross-program referrals, coordination and service provision;
- link and connect participants to partner clinics for Family Planning Program services;
- educate partners, including subgrantees, other health care providers, community organizations and coalitions about Medicaid for the Breast and Cervical Cancer (MBCC) program and how to refer a non-BCCS diagnosed client for MBCC screening appropriately;
- educate clients diagnosed with breast or cervical cancer about MBCC eligibility requirements and how to apply for services;
- provide information to each eligible client in their primary language; and
- provide access to information that is linguistically appropriate and available to the visually and hearing impaired.