Always file the most current material on top of the appropriate section.
Left Side of Folder
Right Side of Folder
Topmost item(s) are:
Fair hearing tracking sheet or Form H4809, Update After Fair Hearing Data Entry Form
Topmost item(s) are:
Decision cover letter
Fair hearing decision
Use tabs to separate the remaining items:
Correspondence (most recent on top)
Administrative Review (for use as needed)
Examples include, but are not limited to:
Emails regarding the fair hearing
Form H4800, Fair Hearing Request Summary; Form H4803, Notice of Hearing; Form H4804, Request and Authorization for Fair Hearing Record to Remain Open; Form H4806, Request for Another Appointment - Request to Withdraw; and Form H4807, Action Taken on Hearing Decision
Appellant's statement of representation
Appellant's postponement request
Note: If any of these documents become exhibits, label and file under Exhibits Admitted instead.
Examples include, but are not limited to:
Appellant's administrative review request and any accompanying documents
Hearings administrator email
Email with name of attorney assigned to review
Emails relating to decision and/or review
Recording of hearing (tape or CD)
Reopen: (for use as needed)
Appellant’s request to reopen appeal and any accompanying documents
Exhibits Not Admitted: (for use as needed)
Exhibits Admitted:
Items determined irrelevant or otherwise inadmissible by the hearings officer
Items provided to the hearings officer, but not offered by participants
